Printed envelopes and business reply envelopes to Royal Mail specifications
 

Business reply envleope frequently asked questions

Frequently asked questions about Business Reply envelopes

Using Royal Mail Printed Business Reply and Freepost envelopes is easy - when you know how!

We'll help you all the way. These are some of the frequently asked questions.

How do Royal Mail Business Reply Envelopes work?
You apply to Royal Mail for a licence number, which we print on a standard white self seal envelope, together with your name and address in a special typeface. You only pay the postage to Royal Mail on envelopes that are actually used, so there is no waste. There is also an annual licence fee, payable to Royal Mail for the use of the service. | Apply for a Royal Mail Business Reply Licence | Click here to visit the Royal Mail website where you can learn more about using business reply envelopes.

IMPORTANT - NEW barcode rules from Royal Mail - Centreprint make it easy!
In September 2013, Royal Mail announced that as from 7th November 2014 all Business Reply envelopes and Freepost envelopes must carry a special personalised barcode. After this date, they may reject the envelopes or impose a surcharge. To ensure that your envelopes are future proof, Centreprint will add this barcode to your envelope layout for you and will then submit the mandatory proof to Royal Mail on your behalf.

If none of the information below helps, or if you want some help or advice, just fill in our enquiry form or telephone us on 01902 402693 office hours. If you already have your Royal Mail licence, you are ready to order! Just choose your envelope size and click on one of the blue 'Order now' buttons below. It's easy!

"The envelopes have arrived. Many thanks for your efficiency. I look forward to doing business with you in the future. Kind regards"
Nadine Charles
>>More comments from satisfied customers

C6 Size Printed Business Reply Envelopes - 114mm x 162mm white self seal
Printed face only in black ink on 90gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
V0804 Any Business Reply or Freepost design
click here to order C6 business reply envelopes £94 £109 £159 £251 £399 Quote

DL Size Printed Business Reply Envelopes - 110mm x 220mm white self seal
Printed face only in black ink on 90gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
V0194 Any Business Reply or Freepost design
click here to order DL business reply envelopes £95 £109 £161 £247 £399 Quote

C5 Size Printed Business Reply Envelopes -162mm x 229mm white self seal
Printed face only in black ink on 90gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
V0806 Any Business Reply or Freepost design
click here to order C5 business reply envelopes £101 £126 £196 £301 £499 Quote
               
C4 Size Printed Business Reply Envelopes - 324mm x 229mm white self seal
Printed face only in black ink on 100gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
C4BHF Business Reply Standard service only Why
click here to order C4 business reply envelopes £117 £156 £274 £449 £835 Quote
(RM say that C4 cannot be used for Business Reply PLUS)
           

Envelopes arrived with us yesterday. They are perfect ! Thanks for turning the job around quickly and painlessly - a pleasure to experience.
Kind regards
Mike
>>More comments from satisfied customers

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Need a quote? Got a question for us? Ready to place your order?

All orders are delivered free in the UKHow to I pay for the postage used?
You pay Royal Mail a deposit up-front, when you apply for your licence. As you use up the postage, Royal Mail will ask for a top-up, so that your account is always in credit with them. There are two services available, whether for Business Reply or for Freepost envelopes.

Business Reply Envelope Licence
To be able to have a first or second class business reply licence number, you will need to apply to Royal Mail for a licence and follow Royal Mail guidlines on artwork preparation for printed envelopes. Click here to visit the Royal Mail website where you can learn about using business response envelopes and download an application form

Important - NEW rules from Royal Mail - Centreprint make it easy!
In September 2013, Royal Mail announced that as from 7th November 2014 all Business Reply envelopes and Freepost envelopes must carry a special personalised barcode. After this date, they may reject the envelopes or impose a surcharge. To ensure that your envelopes are future proof, Centreprint will add this barcode to your envelope layout for you and will then submit the mandatory proof to Royal Mail on your behalf.

What's the difference between the Royal Mail Business Reply Standard and Business Reply Plus licences?
The only difference between the Royal Mail Business Reply PLUS licence and the Royal Mail Business Reply STANDARD licence is that with the "plus" licence, Royal Mail charge you (currently) 6p LESS in postage. This is your 'reward' for using standard size machine sortable envelopes, such as our standard size DL or C5. The reason is that the 'Plus' service envelopes do not need to be sorted by hand, which saves Royal Mail money, which they pass on to you.

WARNING Business Reply or Freepost envelopes larger than C5 size (162mm x 229mm) CANNOT be used on the PLUS licence as these have to be hand sorted. If you need to use C4 envelopes, make sure that you apply for the STANDARD licence. If not, always apply for the PLUS licence as this will save you money.
Further details are available on the Royal Mail website.

See Royal Mail advice pages on Business Reply Plus or Business Reply Standard for more details.

Don't worry about getting artwork from Royal Mail as our studio will produce the barcode and envelope artwork for you to the very strict Royal Mail guidelines. They will then send the mandatory proof to Royal Mail on your behalf, copying you in at the same time for a final check.

Click here to visit the Royal Mail website where you can learn more about using business reply and Freepost envelopes.

What is the minimum quantity?
Centreprint produce any quantity from just 1000 envelopes upwards. These have to be all the same design and cannot be mixed.

Can you produce other quantities?
Yes, we can produce any quantity over 1000 envelopes, up to many millions. If you require a quantity that is not listed, please ask for a quote on the quantity and size that you require.

Will I be charged for unused postage?
No. You only pay for postage actually used, on envelopes that are sent back to you by your customer or enquirer. There is no waste. Unused envelopes incur no postage cost. Check the current cost of the Standard or the Plus Royal Mail Business Reply or Freepost services.

Do the envelopes ever expire or become obselete?
No. You only pay for the postage as it is used, so if there is a postal increase in the future, the appropriate rate will be charged when the envelope is used. Providing that they are printed to the latest strict Royal Mail specifications and incude your personalised barcode, they not go out of date. However, the self adhesive gum used does eventually dry up, so it is best to only order enough envelopes to last you about twelve months maximum.

What size should I order?
DL size (110mm x 220mm) is the most popular. This takes a standard A4 letter, folded into three. It also fits a C5 envelope.
C5 size (162mm x 229mm) takes an A5 sheet, or an A4 letter folded twice.
C4 size (324mm x 229mm) takes an A4 sheet unfolded. C4 can only be used for business reply standard service, NOT PLUS.

Should I use Business Reply Standard or Business Reply Plus?
Royal Mail give you a considerable discount on the envelope postage (currently 6p per envelope used) when you apply for a Business Reply PLUS licence. The reason for this is that we print the envelopes using a special "optically recognisable" typeface. This makes the envelopes machine sortable by Royal Mail - saving you both time and money. The PLUS service can only be used on envelopes up to C5 size as C4 is not machine sortable. Unless you have to use C4 size reply envelopes, we recommend that you apply for the Royal Mail PLUS service as the licence is the same price, but the postage costs are lower. The only difference between business reply plus and business reply standard is that with the "plus" service, Royal Mail currently charge you 6p LESS for using standard size machineable envelopes, such as our standard size DL or C5.

Please remember, you CANNOT use C4 envelopes with Business Reply PLUS as these have to be hand sorted. Further details are available on the Royal Mail website.

See Royal Mail advice pages on Business Reply Plus or Business Reply Standard for more details.

Are the printing prices different for first class envelopes?
No. Our printing charge is the same whatever service you choose to use. Once you have your Royal Mail licence and you have chosen either the Royal Mail Business Reply Standard service or the Royal Mail Business Reply PLUS service, you can order either first class or second class envelopes from us at the same price. You will however, pay the higher first class postage rate to Royal Mail, whenever an envelope is posted to you, if you choose the first class design.

What hidden extras are there?
There are NO hidden extras. Royal Mail will charge you an annual licence fee, plus a deposit on the postage that you are going to use in future. Centreprint charge only for the envelopes that you order from them. There is no extra charge for layout, proofing, platemaking or delivery. The only extra is VAT on the printing prices. VAT is not currently charged on postage.

How do I place an order?
Stage 1. Firstly, you need a licence number for Royal Mail. Choose the Royal Mail reply service that you require. There are four services available from Royal Mail. These are Business Reply Standard Business Reply PLUS Freepost Standard and Freepost PLUS (Freepost means free to the person who posts the envelope, not to you)
Click to apply for a Royal Mail Business Reply Licence

Stage 2. Select the size that you require. DL (110mm x 220mm) is the most popular. Then choose whether you need first class or second class.

Stage 3. Place your order from the chart below. Just select the size that you need and click on one othe the blue "order now" buttons. If you need any help or advice first, just send us an enquiry

C6 Size Printed Business Reply Envelopes - 114mm x 162mm white self seal
Printed face only in black ink on 80gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
V0804 Any Business Reply or Freepost design
click here to order C6 business reply envelopes £94 £109 £159 £251 £399 Quote

DL Size Printed Business Reply Envelopes - 110mm x 220mm white self seal
Printed face only in black ink on 80gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
V0194 Any Business Reply or Freepost design
click here to order DL business reply envelopes £95 £109 £161 £247 £399 Quote

C5 Size Printed Business Reply Envelopes -162mm x 229mm white self seal
Printed face only in black ink on 80gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
V0806 Any Business Reply or Freepost design
click here to order C5 business reply envelopes £101 £126 £196 £301 £499 Quote
               
C4 Size Printed Business Reply Envelopes - 324mm x 229mm white self seal
Printed face only in black ink on 80gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
C4BHF Business Reply Standard service only Why
click here to order C4 business reply envelopes £117 £156 £274 £449 £835 Quote
(RM say that C4 cannot be used for Business Reply PLUS)
           

What do the different barcoded styles look like?
There are four styles of Business Reply envelopes and four styles of Freepost envelopes. The only difference between Business Reply PLUS and Business Reply Standard is in the licence number that Royal Mail will issue to you and the use of the word "Plus" after "Business Reply" in the top left hand corner of the envelope. There is a similar difference on Freepost envelopes. All response envelopes MUST carry your personalised barcode from November 2014. Centreprint will add this for you before proofing to Royal Mail.

DL Business Reply styles (click image for a larger view)    
Click for Business Reply Plus 1st class
Click for Business Reply plus 2nd class
Click for Business Reply Standard 1st class
Click for Business Reply Standard 2nd class
Business Reply Plus
1st class order - get quote
Business Reply Plus
2nd class order - get quote
Business Reply Standard
1st class order - get quote
Business Reply Standard
2nd class order - get quote

DL Freepost envelopes (click image for a larger view)    
Click for Freepost Plus 1st class
Click for Freepost plus 2nd class
Click for Freepost Standard 1st class
Click for Freepost Standard 2nd class
Freepost Plus
1st class order - get quote
Freepost Plus
2nd class order - get quote
Freepost Standard
1st class order - get quote
Freepost Standard
2nd class order - get quote

Can you send our bulk mailings out to our customers or enquirers?
Yes. We have our own specialist mailing house, sending out millions of mailshots each year. We get special prices from Royal Mail which we pass on to you, so can save you a considerable amount on the postage costs, as well as relieving you from the handling of the mailing. May our mailing division quote on sending your mailing?

How can I apply for a Royal Mail Response Licence?
To be able to have a Royal Mail business response licence, you will need to apply to Royal Mail for a licence. There is no need to download the envelope artwork or indicia styles from Royal Mail as Centreprint set that up for you, to very strict Royal Mail guidelines. There is no charge for this and we always send you a proof before we print. Click here to visit the Royal Mail website where you can learn about using business reply envelopes and download an application form or check the current cost of the Standard or Plus service.

How to Centreprint get the envelopes to me?
Envelopes are delivered by carrier and require a signature upon delivery.

How long does it take?
Our studio will create the original artwork and send you a proof within two days. Once you accept the proof (having checked it carefully, of course) we will print the envelopes and despatch them to you within 5-7 days. If you are in a hurry, please let us know when you order and we'll do our best to improve on these times.

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